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Executive PA – Edinburgh, UK

Job Title: Executive PA

Location: Head Office, Edinburgh

Job purpose: To provide administrative support to Senior Executives in the company

 

About the company

 IndigoVision provides software led end to end video solutions for the security industry. Our solutions enhance public safety and improve operational efficiency by use of digital video systems including cameras, video storage and management software. With our HQ is just outside Edinburgh, we have 150 employees across the globe – https://www.indigovision.com/

About the role

  •  Organising and maintaining diaries and making appointments
  • Providing administrative support for Board meetings (including preparation of Board packs)
  • Provide organisational and administrative support for meetings and company events
  • Making complex travel arrangements (including organising visas and accommodation)
  • Other administrative  duties  as  required (e.g. executive  correspondence,  record  keeping, expense reports)
  • Take part in relevant projects as required
  • Provide back up and holiday cover for the Office Management team
  • Work closely with the Office Management team to continually improve administrative processes
  • Maintaining office systems, including data management and filing
  • Dealing with incoming email and post, screening phone calls, enquiries and requests and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Liaising with clients, suppliers and other staff
  • When required, provide occasional support outside of normal office hours

Skills and experience required

  •  Minimum 3 years PA experience
  • Excellent computer skills (all MS packages, Powerpoint, Adobe)
  • Highly organised with the ability to work under pressure
  • Outstanding communication skills
  • Excellent attention to detail
  • Discreet, trustworthy, reliable, positive, self-motivated, pro-active, flexible
  • Excellent problem solving skills and confidence to work with minimal supervision
  • Ability to use initiative and be forward thinking
  • Ability to work as part of a team
  • Willingness to take on new tasks
  • Confident, professional and capable of communicating with people at all levels of the business

 

 

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DISCLAIMER

IndigoVision does not accept speculative CVs/Resumes from any Recruitment company. Candidates submitted in this way will not be reviewed and all emails are deleted immediately. Candidates will only be considered as referred when IndigoVision has specifically invited a Recruitment company to refer candidates for a specific vacancy.

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